Please give a detailed description of intended use, as this will be the legally Permitted Purpose of your facility use.
If you can demonstrate achievable outcomes and clear benefits for the Town of Port Hedland from this event, you may be eligible for community funding or in-kind support. Please consult the Town of Port Hedland’s Donation Policy for more information.
If yes, please complete the Application or Temporary Food Premises form. If more than 1 vendor, each will need to complete individual forms or apply for a blanket licence. For more information please contact the Environmental Health Officer on 9158 9367 or eho2@porthedland.wa.gov.au.
NOTE: No ground marking, star pickets or tent pegs permitted for any of the above.
Minimal power is available onsite. If you require additional power sources you will be required to organise these yourselves.
Public liability insurance is mandatory for all events organised by sporting clubs, associations, and incorporated bodies, as well as for any events designed to make a profit. The insurance cover must be to the value of $10 million and must note the ToPH as an interested party. Hirers must provide the ToPH with copies of their current insurance policy at the time of making this Application. If the event is a private function booked under a personal name, public liability insurance is not required.
You are required to provide a Risk Management Plan for events with over 500 people or as requested by the ToPH’s Environmental Health Department.
Hirers are required to advise the following emergency services of their event:
South Hedland Police Station 9160 2100
St John’s Ambulance Service9172 1333hedland.ambulance@bigpond.com
South Hedland Volunteer Fire and Rescue 9172 3176
Note: The information extracted from this document is to be used as a guide only. It is the responsibility of the applicant to ensure that all approvals from other agencies (e.g. Police, Main Roads) are received in relation to each particular event.
Click here to downlaod a copy of the site plan template.
I/We have read, understood and agree to abide by the Terms and Conditions of Hire located on the ToPH Website. I/We agree to indemnify the ToPH against all actions, claims, demands, or costs arising out of connection with the hire of the facility. In consideration for the use of facilities owned by the ToPH, I/we agree to hold the ToPH harmless for any damages, acts or incidents that occur as a result of the above event held by me/us. Further, I/we assume all liability for specific losses arising from the event listed above and release the ToPH from all liability and costs incurred arising from or incident to the event. I/We also acknowledge that during cyclone season in the event of a warning or alert my/our booking arrangements may be compromised.By signing below, you warrant that you have the appropriate authority to sign for and on behalf of the Hirer.
PLEASE NOTE: This is an application form only. Bookings are not confirmed until approval has been granted by the ToPH and either that payment of all fees has been received, or that we have invoiced for the fees and received a purchase order for these.
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